Accessibility

Part of GGJs main mission is to make game making and the game making community as accessible as possible to as many people as possible. Here are some things to consider when planning your event.

At GGJ we want to support you to run an event where everyone feels welcome and accepted. Here we list out some things to consider when running your event so that you can do your best to make everyone feel accepted and included.

Venue Accessibility Ensure the venue accommodates all mobility needs, including wheelchair access with ramps, lifts, accessible bathrooms, and ample space for movement. If possible, offer gender-neutral bathrooms and scent-free options to support attendees with chemical sensitivities.
Clear Communication and Information Share accessibility information in your event's online materials and physical signage. This should include accessible routes, dedicated parking, locations for quiet rooms, and available services like sign language interpreters and captions for presentations. Make sure your website and digital materials are compatible with screen readers and meet Web Accessibility Guidelines. Most software nowadays offers Accessibility assessment tools, but you can also check this tool.
Catering to Sensory Needs Offer sensory-friendly areas, like quiet zones where attendees can retreat from noise or crowds. For virtual events, provide captioning and colour contrast adjustments to ensure screen visibility. In physical spaces, avoid flashing lights that might trigger seizures, and consider offering alternative seating arrangements for those who need a quieter space.
Event Staff and Volunteer Training Train staff and volunteers on accessibility needs and respectful interactions. They should understand how to assist attendees with disabilities respectfully and know when to provide support without being invasive. Staff should also know the code of conduct well and be prepared to respond to any inclusivity or accessibility concerns that arise.
Attendee Inclusivity Make registration processes inclusive by asking attendees if they require any accessibility accommodations. Ensure that personal preferences, like pronouns and preferred names, are honoured and used in event materials, like badges, lanyards, identifiers, sign up and such.
Additional Accessibility Services For larger events, consider setting up an "accessibility desk" where attendees can ask questions or request specific support, such as assistive devices or materials in braille. Offer roaming microphones to ensure all voices are heard without attendees needing to approach a single microphone.

Further reading