Sample Venue Request Letter

Need a template to request a venue for your Global Game Jam site? This sample letter provides a clear and concise approach to securing the perfect space for your event.

Subject: Global Game Jam [Year] Venue Request

Dear [Venue Contact Name],

I am writing to inquire about the possibility of hosting the Global Game Jam [Year] at [Venue Name]. The Global Game Jam is a worldwide, 48-hour game creation event that fosters creativity, collaboration, and community among game developers.

We are seeking a suitable venue that can accommodate approximately [Number] participants, providing space for individual work, group collaboration, and presentations. Ideally, the venue would offer:

• Ample seating and workspace for participants;

• Reliable high-speed internet access;

• Adequate power outlets;

• A comfortable environment with temperature control;

• Potential for overnight accommodations, if feasible;

• If possible, a separate area for breaks, meals, and social activities;

We believe that hosting the Global Game Jam at [Venue Name] would not only benefit our participants but also enhance the reputation of your venue within the local entertainment / gaming / game making community. We are committed to ensuring a smooth and successful event, and we would be grateful for your support.

Thank you for your time and consideration. We look forward to the possibility of partnering with [Venue Name] for the Global Game Jam [Year].

Sincerely, [Your Name]